Self-billing / Reverse Billing

 What is self-billing / reverse billing?

With self-billing (also known as reverse billing), the supplier or self-employed professional does not create the invoice. Instead, HeadFirst Group prepares the invoice on their behalf.

Rather than creating and sending your own sales invoice, HeadFirst Group generates an invoice based on the approved hours worked or services delivered. This invoice is issued on behalf of your company or you as a self-employed professional and forms the basis for payment.

Although HeadFirst Group prepares the invoice, you remain responsible for the accuracy of the information and for maintaining your own financial and tax administration.

How does self-billing / reverse billing work?

The self-billing process consists of the following steps:

1. The hours worked or services delivered are submitted for approval.
2. Once the client has approved the hours or services, HeadFirst Group prepares the invoice on behalf of your company or you as a self-employed professional.
3. You receive a copy of the invoice for your own records.
4. The invoice is paid according to the agreed payment terms.
5. If applicable, part of the invoice amount is transferred to your blocked tax account (G-account). The amounts transferred to the G-account are specified on the self-billing invoice.

Because HeadFirst Group prepares the invoices, suppliers and self-employed professionals no longer need to create or submit their own invoices.

What are the benefits?

Self-billing offers several benefits for suppliers, self-employed professionals and HeadFirst Group:

• less administrative work;
• a consistent and accurate invoice format;
• fewer errors or missing information;
• a faster and more efficient invoicing process;
• fewer delays because invoices do not need to be checked manually.

What should you keep in mind?

Even with self-billing, you remain responsible for:

• checking the invoice you receive;
• reporting any inaccuracies in a timely manner;
• processing the invoice in your own administration;
• complying with your financial and tax obligations.

Always verify that the invoice matches the services delivered and the agreements that have been made.

Frequently asked question

Do I still need to send my own invoice?

No.

If your assignment uses self-billing / reverse billing, HeadFirst Group prepares the invoice on your behalf. You therefore do not need to submit your own invoice for that assignment.

Submitting a duplicate invoice may result in processing delays or duplicate records in the administration.