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Achmea Invoicing Procedure (ENG)

Learn all about Achmea invoicing procedure.

 Achmea Time Registration and Invoicing

Within Achmea, two time registration and invoicing procedures apply.

Option 1: SAP CATS Achmea Time Registration (Reversed Billing)When do you register your hours?

Daily / Weekly registration
At the end of your working day or working week, register all contractual hours and release them for approval. Your hiring manager can approve these hours on a daily or weekly basis.

Month-end closing
On the first working day of the month, before 10:00 AM, you must have registered and released all hours worked during the previous month so that your hiring manager can approve them on time. Your hiring manager can approve the hours up to and including the second working day of the month.

Please note: Make sure your hiring manager approves your hours on time!

Hours upload

On the third working day of each month, Achmea sends the approved hours report to HeadFirst. Only the hours that have already been approved are included in this report.

If hours are approved after this report has been sent, they will be included in the following month's processing.

Based on these approved hours, HeadFirst prepares the reversed bill, which you will receive by email on the fourth working day and no later than the fifth working day of the month.

Time registration codes

Worked hours
Register your worked hours using the project code (WBS element) or cost centre (line code).

Absence hours
Register all absence hours under code 7045. This includes all hours during which you did not work, such as vacation, sick leave, training, doctor's appointments and public holidays.

Do not use codes 7000 through 7040
These codes are for internal use only.

Who provides the time registration code?

The project manager is responsible for assigning a project code (WBS element), and the team manager is responsible for assigning a cost centre (line code).

Payment of hours

Which hours will not be paid?

  • Hours that have not been registered, released and approved in SAP CATS.
  • Hours registered under codes 7000 through 7045.

Achmea and HeadFirst reserve the right to amend this procedure at any time.

Questions about time registration?

Please contact Achmea directly.

Time Registration Instructions
Email: urenregistratie@achmea.nl

Additional information
  • The agreed payment term starts from the moment you receive the reversed bill from us.
  • If you do not agree with the invoice, you can discuss this with your hiring manager.
Option 2: Time Registration via the HeadFirst Striive Portal (Reversed Billing)

This option applies to the following divisions:

  • Eurocross Assistance Netherlands B.V.
  • Creative Services Division (due to the use of an Apple MacBook)
How does the procedure work?
  1. Each month, the professional enters the worked hours into the Striive time registration system (preferably on a daily basis).
  2. At the end of the month, the professional ensures that the timesheet is approved by the hiring manager on time. (You can submit one timesheet per month for the hours worked during the previous month.)
  3. Within 24 hours after the hiring manager has approved the hours in Striive, you will receive a self-billing invoice (self-bill) from HeadFirst. This invoice complies with the legal requirements set by the Dutch Tax Authorities.
  4. Hours that are entered and/or approved too late will automatically be carried over to the next self-billing invoice. The professional is responsible for entering the worked hours on time and ensuring they are approved.
Additional information
  • The agreed payment term starts from the moment you receive the self-bill from us.
  • A user guide for time registration can always be found in the Client Specific Conditions for your client in Striive.