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Client Specific Terms and Conditions for Self-Employed Persons Rabobank ICT and Obvion What question is your article answering?
Client-Specific Terms and Conditions for Self-Employed Persons
Rabobank ICT and Obvion
Version 3 – May 2026
These Client-Specific Terms and Conditions ("CSTC") apply to the Assignment pursuant to which a Self-Employed Person will perform work at Rabobank ICT and/or Obvion via Intermediary.
Capitalized words have the meaning as defined in HeadFirst Group's General Terms and Conditions for Intermediary Services for Self-Employed Persons (GTC).
Article 1 – Requirements Assignment
1. BYOD-concept
Client applies the BYOD-concept (Bring Your Own Device). This means the Self-Employed Person will use their own devices.
It is not possible to charge any costs for this. Therefore, the hourly rate shall not be adjusted.
2. Acquisition
The Self-Employed Person shall not approach any persons that provide work for Client or affiliated companies for acquisition purposes.
3. Usual office hours
The Client's usual office hours are Monday to Friday from 7:00 o'clock until 22:00 o'clock and Saturdays from 8:00 o'clock until 17:00 o'clock.
4. Codes of conduct and statements
The Self-Employed Person declares to comply with the Client's codes of conduct and statements, like the sustainability statement, as applicable at the time of signing the Assignment.
Article 2 – Rate Agreements
1. Hourly rate
The hourly rate that is agreed upon includes the compensation for travel expenses for commuter traffic and is exclusive of VAT and the hereafter mentioned fees and surcharges.
2. Rate changes
Requests for a change of rate earlier than 24 months after the start of the Assignment will not be taken into consideration.
The principle is that rate changes have to be compliant with the market and have to be based on an actual change in costs.
The 24 months start again if new conditions are established based on this changed rate.
3. Travel and accommodation expenses
Travel expenses for commuting shall not be declared.
Travel expenses by request of the Client can be declared, except for the first 1,000 kilometers per month.
Travelling as a result of a stand-by shift is considered to be travelling by request of the Client.
Above the 1,000 kilometers per month, the kilometers the Self-Employed Person has travelled for business travels, excluding the commuting kilometers, can be declared against a rate of € 0,25 per kilometer.
If possible, business travels shall be made by public transport. The expenses for public transport can be declared.
If the situation arises that compensation is required, the made travel expenses are specified on the therefore intended forms, which shall be signed for accord by the competent manager at the Client.
The Self-Employed Person sends the signed specification along with the invoice.
Accommodation costs the Self-Employed Person makes at their own initiative cannot be charged.
Accommodation costs at the request of the Client shall be for the Client's account.
If the Client cannot facilitate accommodation, the Self-Employed Person shall charge a maximum of € 80,- per day.
These accommodation costs are based on the actual costs.
These costs shall be communicated in advance (based on the invoice) and can only be charged after consultation and approval of the Client.
4. Obligatory days off
The Client is able to appoint obligatory days on which the Self-Employed Person shall not perform any work.
Hours that are being worked on these days cannot be declared.
In exceptional cases, the hiring manager can decide that the Self-Employed Person may perform work during this period if it is necessary for continuity.
In that case, these hours can be declared.
5. Rate adjustment after 24 months
If the total deployment of a Self-Employed Person is more than 24 months, the Parties can consult about changing the rate at the request of the Self-Employed Person in the event of a renewal.
Requests for a change of rate earlier than 24 months shall not be taken into consideration.
Article 3 – Start, Termination and Termination Notice of Assignments
1. Termination by Self-Employed Person
The Assignment cannot be terminated by the Self-Employed Person, unless the Client approves this in writing.
2. Termination by Intermediary
The Assignment can be terminated by the Intermediary, respecting a termination notice of 28 days.
In the event of an intermediate termination, the actual costs until the end date of the terminated Assignment will be invoiced.
Client and Intermediary are not liable for any further costs or damage.
Client and Intermediary have the right to rescind this agreement wholly or partly with immediate effect, without a notice of default and without prior judicial intervention, when:
the Self-Employed Person makes promises to the Client's employees or gives them gifts or provides services for the purpose of moving them to act or omit in contrary to their duty;
the umbrella agreement between the Client and Intermediary ends, regardless of the reason;
the Self-Employed Person fails to comply with the applicable laws and regulations;
Client gets instructions from a competent supervisory authority to terminate the Assignment.
3. Tacit renewal
If the Assignment is not expressly in writing renewed, but the Self-Employed Person keeps, with approval of both Parties, providing work, the Assignment is considered to be silently renewed for a period of one calendar month every time.
When the agreement between Intermediary and Client ends, the Assignment between the Self-Employed Person and Intermediary will end as well, unless indicated otherwise, or unless the obligations will be transferred to a third party.
4. Tacit extension
If the Assignment is not expressly extended in writing, but the Self-Employed Person does continue to provide their services, with the Parties' apparent mutual approval, the Assignment shall be deemed to be tacitly extended for a period of one calendar month each time.
At the moment the agreement between Intermediary and Client ends, the Assignment between the Independent and Intermediary also ends, unless otherwise stated or unless the obligations are transferred to a third party.
Article 4 – Liability
1. Direct and indirect damages
If the Self-Employed Person fails to comply with an obligation arising from the Assignment, the Self-Employed Person will compensate for the direct damages suffered by the counterparty, unless the shortcoming cannot be attributed to the Self-Employed Person.
The liability for direct damages under this article is limited to the following amounts:
EUR 200,000; or
150% of the totally invoiced amounts under the concerned transaction agreement in the period of 12 months prior to the damaging event.
The liability for indirect damages is excluded.
Indirect damages are defined as: loss of profit, loss of data and immaterial damage.
2. Death, injury and property damage
The Self-Employed Person is liable for the damage related to death, injury or property damage, suffered by the counterparty or its employees, and originated by attributable action or omission by oneself or the hired Self-Employed Person.
The liability under the first sentence of this paragraph and the liability of the Self-Employed Person for damages that are not covered by the liability as mentioned in Article 7.1 is limited to the amount of EUR 1,000,000 (one million euros) per event or a series of related events.
Article 5 – Compliance
1. Expertise, education and Permanent Education
The Self-Employed Person guarantees, depending on their role, that the following regulations/requirements regarding expertise and education are met, both at the start and during the Assignment:
The Self-Employed Person shall maintain their expertise at their own expense through Permanent Education (PE).
The Self-Employed Person is at the start of the Assignment demonstrably permanently current (PC).
The Self-Employed Person that provides investment advice or provides information about financial instruments (amongst others, for example securities and derivatives), structured deposits, investment services or side services complies with the (minimal) norms with respect to knowledge and abilities as elaborated in the ESMA-guidelines.
The Self-Employed Person shall obtain accredited educations, including following the PE for this.
Depending on the job, the Self-Employed Person shall have an active registration in one of the DSI registers.
It is the responsibility of the Self-Employed Person that deployed candidates at the Client comply with the Wft and PE requirements and are demonstrably Permanently Current.
Demonstrable is defined as the presence of actual proof of the candidate complying with Permanently Current.
Regarding this, the Self-Employed Person shall, at the first request, cooperate fully with an audit.
At the start of a deployment of a Self-Employed Person for a job that has to comply with the ESMA-guidelines, the Self-Employed Person shall deliver a statement about meeting the demanded work experience.
If it turns out during an audit that a Self-Employed Person does not comply, the costs for a follow-up audit will be for the Self-Employed Person's account.
2. Risk & Compliance training
For each Self-Employed Person at the Client, it applies that he or she shall follow a couple of obligated subjects in the field of Risk & Compliance through an e-learning.
These e-learnings are developed by the Client and the obligation to finish these within 3 months after the starting date also applies to external employees.
It is possible that in some cases obligated educations which are not developed by the Client, like Wft, should be followed.
If this education is not completed successfully, the Intermediary has the right to terminate the Assignment with immediate effect.
3. Banker's oath and disciplinary statement
For employees within the financial sector, it is lawfully obligated to take the banker's oath and disciplinary statement.
All internal and external employees of the Client take the oath within three months after the start of the employment/starting date of the Assignment at the Client.
By doing this, they commit themselves to the Code of Conduct of the banking sector and subject themselves to the disciplinary law of the Banking sector.
A Professional that violates the Code of Conduct can be held legally accountable by disciplinary law.
Refusal of taking and signing the oath leads to immediate termination of the Assignment.
4. Additional services and conflicts of interest
The Self-Employed Person shall not offer themselves for an Assignment if he/she provides additional services which may lead to a conflict of interest with the duties and responsibilities connected with the work for the Client.
The Self-Employed Person shall report relevant additional services to the Client.
5. Private Investment Transactions
The regulation Private Investment Transactions (PIT) might apply to the Self-Employed Person.
This regulation shall be provided to the Self-Employed Person.
These provisions apply in any case for 'experts' as defined by the PIT.
The Client shall indicate in the quotation whether the provisions for 'insiders' apply to the Self-Employed Person.
Self-Employed Persons to whom the PIT's insider regulation applies receive, before the start of the Assignment, an instruction according to the PIT.
If the Self-Employed Person does not comply with the obligations from the regulation Private Investment Transactions, the corresponding sanctions might be put in motion.
Article 6 – Confidentiality
1. Breach of confidentiality
If the Client or Intermediary can prove a breach of the arrangements in Article 8 of the General Terms or the Client's confidentiality statement by the Self-Employed Person, the immaterial damages the Client has suffered are considered to be € 50,000,-- per event, unless the Self-Employed Person can prove that the immaterial damage was lower or the Client can prove this damage was higher.
One and the other apply without prejudice to all other rights of the Client, among which the right to performance and/or compensation of the actual damage suffered.
Article 7 – Screening
1. Screening of the Self-Employed Person
The Self-Employed Person will be assessed by the Client on their reliability and expertise by means of a Screening (as defined under 2).
The Self-Employed Person will cooperate in the Screening before starting with the Work.
The work can only start when the Screening of the Self-Employed Person has been completed without objections.
Intermediary will provide additional information regarding the Screening prior to the Screening.
2. Definition of Screening
"Screening" is defined as follows:
The process carried out by the Client to determine whether a Self-Employed Person meets the integrity and eligibility criteria as required by the Client.
3. Execution of Screening
The Screening is carried out on behalf of the Client by the PES supplier contracted by it at the time that the Client has pre-selected a candidate proposed to it.
The Screening will be completed prior to the start date of the Assignment.
4. Costs of Screening
The Self-Employed Person must pay the costs for the Screening directly to the PES supplier designated by the Client in advance in order to be able to start the Screening process.
Neither the Client nor the Intermediary is involved in this compensation process.
5. Delays caused by external parties
Specific checks within the screening process, such as obtaining a Certificate of Good Conduct (VOG), diploma verification and reference checks at former clients/employers, depend on external parties (e.g. government agencies, educational institutions and previous employers).
The Client/Intermediary and the PES supplier have no influence on the lead times of these parties.
If delays occur as a result of these third parties, neither party will bear the associated costs.
This is a shared risk that is inherent in doing business and that must be accepted and managed jointly.
6. Exceptions for extended screening periods
Although delays are considered a shared risk by external parties, certain parts of the screening process are subject to the following exceptions to the previous paragraph:
a. Screening Netherlands
If the screening process takes longer than 25 days from the moment that Client has pre-selected the Self-Employed Person, Client will investigate to determine the cause of the delay and to allocate the relevant costs to the responsible party.
b. International Screening
If the screening process takes longer than 35 days from the moment Client has pre-selected the Self-Employed Person, Client will conduct an investigation to determine the cause of the delay and allocate the relevant costs to the responsible party.
The Client will only take responsibility if the Self-Employed Person can prove that the delay was not caused by the Self-Employed Person and provides verifiable evidence to that effect.
Each escalation is assessed individually and designated as an exception to the principle of shared responsibility.
The Client will investigate the cause of the delay and allocate the associated costs accordingly.
7. Required documents and information
Failure by the Self-Employed Person to provide the required documents, personal details, or sign the Screening consent form may result in delays in starting or completing the Screening.
Such delays are beyond the control of Provider and Intermediary and can affect the onboarding timeline.
The Self-Employed Person ensures to take timely action.
8. Right to refuse a Self-Employed Person
Client reserves the right at all times to refuse a Self-Employed Person on the basis of the outcome of a Screening.
A refusal may take place if the Self-Employed Person does not meet the integrity, suitability or quality criteria as set out in the Client's applicable screening policy.
In the event of refusal, the Client/Intermediary is not obliged to reimburse any costs, unless otherwise agreed in writing.
9. Conflicts of interest
The Self-Employed Person will sign a statement confirming that they do not perform any additional positions that could lead to (the appearance of) a conflict of interest with tasks and responsibilities associated with the work within the Client.
The Supplier will cooperate in the execution of all procedures within the Client in connection with the prevention of conflicts of interest and damage to the integrity of the Self-Employed Person.
10. Re-use of screening documents
When a Self-Employed Person is re-hired and has not worked for any other client or employer between the Client Assignments, previously obtained screening documents may be re-used.
The Screening itself must always be performed again, but re-use of documents is permitted to reduce administrative effort.
The Self Declaration must always be newly completed for each Assignment.
Other documents, including the Certificate of Conduct (VOG) and the Financial Credibility Check, may only be re-used if the Self-Employed Person has not had any intermediate employment/assignments elsewhere.
If the Self-Employed Person has worked for another client in the meantime, all screening documents must be renewed to ensure Client maintains a current and complete screening file.
11. Periodic in-assignment screening
In addition, a periodical in-assignment screening applies to specific target groups.
Self-Employed Persons in these positions are therefore periodically re-screened.
Responsible representatives of the Client will timely inform Self-Employed Persons if in-assignment screening is applicable to them.
This screening is dictated by legal provisions (SWAP) and regulations (SWIFT).
The following applies to Self-Employed Persons residing/working in the Netherlands.
For Self-Employed Persons residing/working outside the Netherlands, Client will still require the Certificate of Conduct and the Financial Credit Check.
Rabobank ICT and Obvion
Version 3 – May 2026
These Client-Specific Terms and Conditions ("CSTC") apply to the Assignment pursuant to which a Self-Employed Person will perform work at Rabobank ICT and/or Obvion via Intermediary.
Capitalized words have the meaning as defined in HeadFirst Group's General Terms and Conditions for Intermediary Services for Self-Employed Persons (GTC).
Article 1 – Requirements Assignment
1. BYOD-concept
Client applies the BYOD-concept (Bring Your Own Device). This means the Self-Employed Person will use their own devices.
It is not possible to charge any costs for this. Therefore, the hourly rate shall not be adjusted.
2. Acquisition
The Self-Employed Person shall not approach any persons that provide work for Client or affiliated companies for acquisition purposes.
3. Usual office hours
The Client's usual office hours are Monday to Friday from 7:00 o'clock until 22:00 o'clock and Saturdays from 8:00 o'clock until 17:00 o'clock.
4. Codes of conduct and statements
The Self-Employed Person declares to comply with the Client's codes of conduct and statements, like the sustainability statement, as applicable at the time of signing the Assignment.
Article 2 – Rate Agreements
1. Hourly rate
The hourly rate that is agreed upon includes the compensation for travel expenses for commuter traffic and is exclusive of VAT and the hereafter mentioned fees and surcharges.
2. Rate changes
Requests for a change of rate earlier than 24 months after the start of the Assignment will not be taken into consideration.
The principle is that rate changes have to be compliant with the market and have to be based on an actual change in costs.
The 24 months start again if new conditions are established based on this changed rate.
3. Travel and accommodation expenses
Travel expenses for commuting shall not be declared.
Travel expenses by request of the Client can be declared, except for the first 1,000 kilometers per month.
Travelling as a result of a stand-by shift is considered to be travelling by request of the Client.
Above the 1,000 kilometers per month, the kilometers the Self-Employed Person has travelled for business travels, excluding the commuting kilometers, can be declared against a rate of € 0,25 per kilometer.
If possible, business travels shall be made by public transport. The expenses for public transport can be declared.
If the situation arises that compensation is required, the made travel expenses are specified on the therefore intended forms, which shall be signed for accord by the competent manager at the Client.
The Self-Employed Person sends the signed specification along with the invoice.
Accommodation costs the Self-Employed Person makes at their own initiative cannot be charged.
Accommodation costs at the request of the Client shall be for the Client's account.
If the Client cannot facilitate accommodation, the Self-Employed Person shall charge a maximum of € 80,- per day.
These accommodation costs are based on the actual costs.
These costs shall be communicated in advance (based on the invoice) and can only be charged after consultation and approval of the Client.
4. Obligatory days off
The Client is able to appoint obligatory days on which the Self-Employed Person shall not perform any work.
Hours that are being worked on these days cannot be declared.
In exceptional cases, the hiring manager can decide that the Self-Employed Person may perform work during this period if it is necessary for continuity.
In that case, these hours can be declared.
5. Rate adjustment after 24 months
If the total deployment of a Self-Employed Person is more than 24 months, the Parties can consult about changing the rate at the request of the Self-Employed Person in the event of a renewal.
Requests for a change of rate earlier than 24 months shall not be taken into consideration.
Article 3 – Start, Termination and Termination Notice of Assignments
1. Termination by Self-Employed Person
The Assignment cannot be terminated by the Self-Employed Person, unless the Client approves this in writing.
2. Termination by Intermediary
The Assignment can be terminated by the Intermediary, respecting a termination notice of 28 days.
In the event of an intermediate termination, the actual costs until the end date of the terminated Assignment will be invoiced.
Client and Intermediary are not liable for any further costs or damage.
Client and Intermediary have the right to rescind this agreement wholly or partly with immediate effect, without a notice of default and without prior judicial intervention, when:
the Self-Employed Person makes promises to the Client's employees or gives them gifts or provides services for the purpose of moving them to act or omit in contrary to their duty;
the umbrella agreement between the Client and Intermediary ends, regardless of the reason;
the Self-Employed Person fails to comply with the applicable laws and regulations;
Client gets instructions from a competent supervisory authority to terminate the Assignment.
3. Tacit renewal
If the Assignment is not expressly in writing renewed, but the Self-Employed Person keeps, with approval of both Parties, providing work, the Assignment is considered to be silently renewed for a period of one calendar month every time.
When the agreement between Intermediary and Client ends, the Assignment between the Self-Employed Person and Intermediary will end as well, unless indicated otherwise, or unless the obligations will be transferred to a third party.
4. Tacit extension
If the Assignment is not expressly extended in writing, but the Self-Employed Person does continue to provide their services, with the Parties' apparent mutual approval, the Assignment shall be deemed to be tacitly extended for a period of one calendar month each time.
At the moment the agreement between Intermediary and Client ends, the Assignment between the Independent and Intermediary also ends, unless otherwise stated or unless the obligations are transferred to a third party.
Article 4 – Liability
1. Direct and indirect damages
If the Self-Employed Person fails to comply with an obligation arising from the Assignment, the Self-Employed Person will compensate for the direct damages suffered by the counterparty, unless the shortcoming cannot be attributed to the Self-Employed Person.
The liability for direct damages under this article is limited to the following amounts:
EUR 200,000; or
150% of the totally invoiced amounts under the concerned transaction agreement in the period of 12 months prior to the damaging event.
The liability for indirect damages is excluded.
Indirect damages are defined as: loss of profit, loss of data and immaterial damage.
2. Death, injury and property damage
The Self-Employed Person is liable for the damage related to death, injury or property damage, suffered by the counterparty or its employees, and originated by attributable action or omission by oneself or the hired Self-Employed Person.
The liability under the first sentence of this paragraph and the liability of the Self-Employed Person for damages that are not covered by the liability as mentioned in Article 7.1 is limited to the amount of EUR 1,000,000 (one million euros) per event or a series of related events.
Article 5 – Compliance
1. Expertise, education and Permanent Education
The Self-Employed Person guarantees, depending on their role, that the following regulations/requirements regarding expertise and education are met, both at the start and during the Assignment:
The Self-Employed Person shall maintain their expertise at their own expense through Permanent Education (PE).
The Self-Employed Person is at the start of the Assignment demonstrably permanently current (PC).
The Self-Employed Person that provides investment advice or provides information about financial instruments (amongst others, for example securities and derivatives), structured deposits, investment services or side services complies with the (minimal) norms with respect to knowledge and abilities as elaborated in the ESMA-guidelines.
The Self-Employed Person shall obtain accredited educations, including following the PE for this.
Depending on the job, the Self-Employed Person shall have an active registration in one of the DSI registers.
It is the responsibility of the Self-Employed Person that deployed candidates at the Client comply with the Wft and PE requirements and are demonstrably Permanently Current.
Demonstrable is defined as the presence of actual proof of the candidate complying with Permanently Current.
Regarding this, the Self-Employed Person shall, at the first request, cooperate fully with an audit.
At the start of a deployment of a Self-Employed Person for a job that has to comply with the ESMA-guidelines, the Self-Employed Person shall deliver a statement about meeting the demanded work experience.
If it turns out during an audit that a Self-Employed Person does not comply, the costs for a follow-up audit will be for the Self-Employed Person's account.
2. Risk & Compliance training
For each Self-Employed Person at the Client, it applies that he or she shall follow a couple of obligated subjects in the field of Risk & Compliance through an e-learning.
These e-learnings are developed by the Client and the obligation to finish these within 3 months after the starting date also applies to external employees.
It is possible that in some cases obligated educations which are not developed by the Client, like Wft, should be followed.
If this education is not completed successfully, the Intermediary has the right to terminate the Assignment with immediate effect.
3. Banker's oath and disciplinary statement
For employees within the financial sector, it is lawfully obligated to take the banker's oath and disciplinary statement.
All internal and external employees of the Client take the oath within three months after the start of the employment/starting date of the Assignment at the Client.
By doing this, they commit themselves to the Code of Conduct of the banking sector and subject themselves to the disciplinary law of the Banking sector.
A Professional that violates the Code of Conduct can be held legally accountable by disciplinary law.
Refusal of taking and signing the oath leads to immediate termination of the Assignment.
4. Additional services and conflicts of interest
The Self-Employed Person shall not offer themselves for an Assignment if he/she provides additional services which may lead to a conflict of interest with the duties and responsibilities connected with the work for the Client.
The Self-Employed Person shall report relevant additional services to the Client.
5. Private Investment Transactions
The regulation Private Investment Transactions (PIT) might apply to the Self-Employed Person.
This regulation shall be provided to the Self-Employed Person.
These provisions apply in any case for 'experts' as defined by the PIT.
The Client shall indicate in the quotation whether the provisions for 'insiders' apply to the Self-Employed Person.
Self-Employed Persons to whom the PIT's insider regulation applies receive, before the start of the Assignment, an instruction according to the PIT.
If the Self-Employed Person does not comply with the obligations from the regulation Private Investment Transactions, the corresponding sanctions might be put in motion.
Article 6 – Confidentiality
1. Breach of confidentiality
If the Client or Intermediary can prove a breach of the arrangements in Article 8 of the General Terms or the Client's confidentiality statement by the Self-Employed Person, the immaterial damages the Client has suffered are considered to be € 50,000,-- per event, unless the Self-Employed Person can prove that the immaterial damage was lower or the Client can prove this damage was higher.
One and the other apply without prejudice to all other rights of the Client, among which the right to performance and/or compensation of the actual damage suffered.
Article 7 – Screening
1. Screening of the Self-Employed Person
The Self-Employed Person will be assessed by the Client on their reliability and expertise by means of a Screening (as defined under 2).
The Self-Employed Person will cooperate in the Screening before starting with the Work.
The work can only start when the Screening of the Self-Employed Person has been completed without objections.
Intermediary will provide additional information regarding the Screening prior to the Screening.
2. Definition of Screening
"Screening" is defined as follows:
The process carried out by the Client to determine whether a Self-Employed Person meets the integrity and eligibility criteria as required by the Client.
3. Execution of Screening
The Screening is carried out on behalf of the Client by the PES supplier contracted by it at the time that the Client has pre-selected a candidate proposed to it.
The Screening will be completed prior to the start date of the Assignment.
4. Costs of Screening
The Self-Employed Person must pay the costs for the Screening directly to the PES supplier designated by the Client in advance in order to be able to start the Screening process.
Neither the Client nor the Intermediary is involved in this compensation process.
5. Delays caused by external parties
Specific checks within the screening process, such as obtaining a Certificate of Good Conduct (VOG), diploma verification and reference checks at former clients/employers, depend on external parties (e.g. government agencies, educational institutions and previous employers).
The Client/Intermediary and the PES supplier have no influence on the lead times of these parties.
If delays occur as a result of these third parties, neither party will bear the associated costs.
This is a shared risk that is inherent in doing business and that must be accepted and managed jointly.
6. Exceptions for extended screening periods
Although delays are considered a shared risk by external parties, certain parts of the screening process are subject to the following exceptions to the previous paragraph:
a. Screening Netherlands
If the screening process takes longer than 25 days from the moment that Client has pre-selected the Self-Employed Person, Client will investigate to determine the cause of the delay and to allocate the relevant costs to the responsible party.
b. International Screening
If the screening process takes longer than 35 days from the moment Client has pre-selected the Self-Employed Person, Client will conduct an investigation to determine the cause of the delay and allocate the relevant costs to the responsible party.
The Client will only take responsibility if the Self-Employed Person can prove that the delay was not caused by the Self-Employed Person and provides verifiable evidence to that effect.
Each escalation is assessed individually and designated as an exception to the principle of shared responsibility.
The Client will investigate the cause of the delay and allocate the associated costs accordingly.
7. Required documents and information
Failure by the Self-Employed Person to provide the required documents, personal details, or sign the Screening consent form may result in delays in starting or completing the Screening.
Such delays are beyond the control of Provider and Intermediary and can affect the onboarding timeline.
The Self-Employed Person ensures to take timely action.
8. Right to refuse a Self-Employed Person
Client reserves the right at all times to refuse a Self-Employed Person on the basis of the outcome of a Screening.
A refusal may take place if the Self-Employed Person does not meet the integrity, suitability or quality criteria as set out in the Client's applicable screening policy.
In the event of refusal, the Client/Intermediary is not obliged to reimburse any costs, unless otherwise agreed in writing.
9. Conflicts of interest
The Self-Employed Person will sign a statement confirming that they do not perform any additional positions that could lead to (the appearance of) a conflict of interest with tasks and responsibilities associated with the work within the Client.
The Supplier will cooperate in the execution of all procedures within the Client in connection with the prevention of conflicts of interest and damage to the integrity of the Self-Employed Person.
10. Re-use of screening documents
When a Self-Employed Person is re-hired and has not worked for any other client or employer between the Client Assignments, previously obtained screening documents may be re-used.
The Screening itself must always be performed again, but re-use of documents is permitted to reduce administrative effort.
The Self Declaration must always be newly completed for each Assignment.
Other documents, including the Certificate of Conduct (VOG) and the Financial Credibility Check, may only be re-used if the Self-Employed Person has not had any intermediate employment/assignments elsewhere.
If the Self-Employed Person has worked for another client in the meantime, all screening documents must be renewed to ensure Client maintains a current and complete screening file.
11. Periodic in-assignment screening
In addition, a periodical in-assignment screening applies to specific target groups.
Self-Employed Persons in these positions are therefore periodically re-screened.
Responsible representatives of the Client will timely inform Self-Employed Persons if in-assignment screening is applicable to them.
This screening is dictated by legal provisions (SWAP) and regulations (SWIFT).
The following applies to Self-Employed Persons residing/working in the Netherlands.
For Self-Employed Persons residing/working outside the Netherlands, Client will still require the Certificate of Conduct and the Financial Credit Check.